Education Recruiting Simplified

When IOTA Community Schools separated from a national entity, they faced a significant challenge. Previously, key HR operations—such as employee records, payroll, and benefits administration—were managed by the national entity.

With the split, IOTA had to quickly establish its own HR infrastructure to ensure smooth operations moving forward. The organization urgently needed to select and implement a new HR Information System (HRIS), an Applicant Tracking System (ATS), and a payroll system to manage their employee records, hiring process, and compensation accurately. Without these critical systems in place, IOTA faced the risk of operational disruptions, delayed hiring, and errors in payroll.
 

Staff members were already stretched thin managing day-to-day operations, making it difficult to focus on long-term system solutions. Without external expertise, the risk of prolonged inefficiencies and compliance gaps would have significantly impacted the organization’s ability to function effectively.

With other key systems to put in place with a limited amount of time, IOTA turned to Edpact for expertise in navigating this complex HR technology transition. Edpact began by conducting a thorough assessment of IOTA’s specific needs and goals. With their deep understanding of both the educational sector and HR technology, Edpact recommended and helped IOTA select the most suitable HRIS and ATS to streamline operations. They guided the organization through the process of evaluating vendors, ensuring that the chosen systems would provide a centralized solution for employee records, recruitment, and performance tracking.
 

In addition to selecting the right systems, Edpact also facilitated the implementation of the new HRIS and ATS. They worked closely with IOTA’s senior leadership team, providing hands-on training and resources to ensure that the team could effectively utilize the new tools. Edpact’s support extended to the integration of a payroll system that would ensure accurate and timely employee compensation.
 

Throughout the process, Edpact offered ongoing guidance, and developed processes to ensure the organization maintained compliance with both state and federal requitements.

Thanks to Edpact’s support, IOTA was able to successfully implement a new HRIS, ATS, and payroll system within just six months. The new systems streamlined HR operations, providing a centralized platform for employee data, recruitment, and performance tracking. As a result, IOTA experienced:
 

• Successful Onboarding of Systems: The HRIS and ATS were fully operational within the six-month timeframe,

• Efficient Time Tracking and Payroll: The implementation of a new payroll system ensured that all employees were paid on time and staff were trained on time tracking, improving overall efficiency.

• Improved HR Efficiency: With the new systems in place, the senior leadership team at IOTA was empowered to manage recruitment and employee records more effectively, leading to smoother hiring processes and better performance management.
   

In the end, Edpact’s expertise helped IOTA build a solid HR infrastructure ensuring a seamless transition with no downtime. Following this implementation support, Edpact continued supporting IOTA through day-to-day HR management.